Job Description
Administrative Coordinator, Bay Developments Ltd.
Job Description
Executive/Sr. Executive, Supply Chain Management

Job Description

Position: Administrative Coordinator

Department: Bay Developments Ltd.

Job Code: JID 2205-05

Job Context
Bay Developments Ltd. is looking for Administrative Coordinator, Bay Developments Ltd.
Job Context
  • The purpose of this position is to provide executive support to the senior management on general administration, business development; and co­ordinate administrative support to the others department.
  • For the first few months this position will focus on supporting the senior management in reviewing and developing administrative processes, systems and policies to build a strong operational platform to support the business.
  • This person must be very well organized and have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism.
Job Description / Responsibilities
  • Prepare and follow up with various correspondence
  • Scheduling and coordinating calendar appointments
  • Assist with a wide range of administrative and executive responsibilities such as managing the office workflow, drafting correspondence, and liaising between the Senior Management’s Office and high-level external contacts
  • Coordinate and manage the meeting calendar and travel schedule for the Senior Management, including preparing detailed, complex itineraries for travel to domestic and international meetings.
  • Reminding the Senior Management of important tasks and deadlines.
  • Capability to draft business letters, emails, personal correspondence and provide other administrative assistance regarding documentation to the Senior Management.
  • Manage the Senior Management office ensuring the proper documentation of personal and business files, record keeping while maintaining confidentiality.
  • Filter general information, queries, phone calls and invitations to the Senior Management by redirecting or taking forward such contact as appropriate
  • Coordinate with the management team, other departments and all wings of the group as per requirements or instruction provided by Senior Management.
  • Develop relationships to maintain a high level of service for internal and external stakeholders
  • Manage special projects assigned by Senior Management streamline and develop firm processes and procedures.
  • Provide admin and general business support to Senior Management in day-to-day matters
  • Prioritize and manage multiple projects simultaneously, and follow through to completion
  • Handles sensitive information appropriately and uses good judgment in problem-solving.
  • Performing errands and tasks of a personal nature with a high degree of confidentiality and confidence
Job Nature
  • Full-time
Workplace
  • Work at office
Educational Requirements
  • Bachelor of Business Administration (BBA) in Managment
  • Skills Required: Administration, Communication, MS Word/ Excel/ PowerPoint/ OneNote
Experience Requirements
  • 3 to 5 year(s)
  • The applicants should have experience in the following area(s): Administration, Management
Additional Requirements
  • Age 26 to 32 years
  • Minimum 3-5+ years of applicable high-level administrative experience (open to industry/backgrounds)
  • Extremely polished and professional; ability to interact with clients and executives at all levels.
  • Has experience in a busy, diverse and demanding role, demonstrating strong organizational skills, ability to plan and prioritize a complex workload, and meet deadlines.
  • Dynamic “go-getter” who is enthusiastic, driven, proactive, etc. Excellent EQ – emotional intelligence, smart, “gets it”
  • Strong interpersonal and communication skills (both verbal and written) and detail oriented
  • Sense of understanding on how to handle sensitive situations and the need for confidentiality
  • Strong MS Office Suite skills.
  • Must have good judgment; extremely intuitive.
Job Location
  • Dhaka (Gulshan)
Salary Range
  • Negotiable
Other Benefits
  • As per company policy
Deadline
    25 June 2022